Survey: Mismatches in Event Marketing Channels, Attendee Interest

Where should trade show and conference marketers go fishing for potential audience? In a multi-channel world, it can be challenging to balance online, e-mail, print and social media for best results. Now a recent survey by XING Events, as reported by MarketingProfs, shows interesting gaps between where event marketers are casting their nets and where potential attendees pool to research events.

Event Attendees Are Drawn by Word-of-Mouth & E-mail

According the the XING Events study, which is based on a global survey of 2,621 event attendees and 1,630 event organizers, event attendees most often learn about work-related events through word-of-mouth mention by friends and acquaintances (66%) and via e-mail newsletters (59%). Fewer event attendees (20%) report being influenced by ads for print and online professional publishing. Online search has more impact when the audience is already aware of the event; for example, 49% say they use online search to find details about trade shows or conferences they already have heard about (via word-of-mouth, e-mail or print). Just 22% learn about an event by doing keyword searches. However, an even smaller portion (16%) of event attendees report that they use social media to research events.

Event Marketers Focus on Websites, E-mail & Social Media

Event marketers don’t exactly mirror attendees’ preferences. About 89% of surveyed event organizers say they market their events through their own websites, culling search traffic. Some 76% say they market through e-mail newsletters, which is in line with attendee activity. The surprise is that 73% of event pros say they promote via social media even though it is not where most of the audience is currently looking for event information.  And about 47% use traditional print channels.

Event Planners Foresee Social Media Expansion

Despite its current lower usage among event attendees, social media is the marketing channel that most event marketers plan to grow in future. Some 65% of organizers say they would like to use social media more frequently in the future. The next most popular target for expanded investment is their own websites (48%) and e-mail (41%). Although “influencer marketing” is a trendy topic, only 33% of event pros plan to increase influencer or multiplicator marketing to pump word-of-mouth.

For more study results, see https://www.marketingprofs.com/charts/2017/32765/how-events-are-marketed-to-and-found-by-attendees?adref=nlt091817

 

 

Science & Tech Can Help Events Capture Audience

For an event to succeed, trade show marketers must build attendance before the event and deliver for attendees by the end of the event, whether measured by lead generation, education or networking. We’ve worked with many trade show and conference marketers over the years, especially in audience-building via direct mail and e-mail, and we’ve learned quite a bit about the art of it. But there is science and technology required for success today.

Scientific Triggers to Capture Audience

For example, BizBash.com did an interesting Q&A with Ben Parr, author of Captivology: The Science of Capturing People’s Attention, in which Parr highlighted research-based conclusions about seven “captivation triggers” of audience attention. These triggers can apply to event promotion as well as onsite efforts by show managers and exhibitors. Start with “automaticity,” which means using colors and symbols that automatically change and direct attention, such as the color red. Move on to “framing,” setting the value of an event in a context that garners more attention, such as stressing event ticket scarcity because of limited space (read valuable/exclusive). A message or design that offers “disruption,” meaning a violation of expectations, naturally grabs attention (something the political sphere is proving right now), as does “mystery,” such as an intriguing headline or subject line. Of course, there is the standard attention-getter of a “reward” for attendance, either an extrinsic reward (a swag bag), an intrinsic reward (personal self-improvement), or a combination to maximize impact. The good reputations of event, exhibitors and speakers really count, too; brain research shows audiences are especially attentive and trusting of experts, for example. And, last, an experience captures more audience attention when there is “acknowledgement,meaning personalized communication and validation. Read the whole Q&A at https://www.bizbash.com/qa-the-science-of-capturing-peoples-attention/new-york/story/30966#.WTc6lGjysdV

Tech Trends to Transform 2017 Events

Meanwhile, Event Farm, an enterprise event marketing platform, has interviewed event experts to find new technology trends likely to affect event marketing in 2017 and beyond. They winnowed their findings down to five key trends. One prediction is that more events will focus on going to meet attendees instead of drawing audiences to a centralized location; Event Farm cites the example of a successful Master Card promotion around England’s Rugby World Cup finals that, rather than holding a conventional event, met fans in London subway stations and surprised them with free tickets. Virtual and augmented reality technology make this even more viable. A second trend is to have events bring the internet to life onsite, and vice versa, by letting attendees engage with online experiences, such as viral memes or videos, and thus harness their proven viral appeal. Third, marketing pros foresee that the end of an event will no longer signal the end of an experiential marketing campaign, so that marketers engage with attendees (and non-attendees) after the event via tactics such as re-purposing an event presentation or sharing “digital” event memories. Fourth, more people will use live streaming to complement events via services like Facebook Live, not as a substitute for attendance but as an attendee-engagement enhancer and driver of future event participation. Finally, it’s predicted that attendees will increasingly seek to engage with the digital and physical landscapes simultaneously; one example is the use of smartphones to help navigate through a venue. For the whole article, see http://blog.eventfarm.com/blog/5-trends-for-experiential-marketing-in-2017-and-beyond

 

Push Your Event Marketing E-mails Ahead of the Pack

During close to 30 years of direct marketing to help trade shows and conferences boost attendance and sell exhibitor space, clients often have asked for guidance on event industry response for e-mail campaigns. Now we can enhance data pulled from our proprietary research and experience with Eventbrite’s new “2017 Event E-mail Benchmarking Report,” comparing survey responses from over 340 event organizers across the U.S. and U.K. for a range of event types and sizes.

Benchmarks to Emulate

If you’re an event marketer with a fuzzy notion of the basic response measure of click-to-open rate (CTOR), you’re not alone. The benchmark report found that 39% of respondents said they didn’t know their average CTOR. That’s an ignorance that these event pros need to remedy if they hope to catch up with even average e-mail results. The rest of the U.S. event organizers surveyed reported an average CTOR of 12%. That was higher than their U.K. brethren, who only cited a 9% average, but far behind the enviable 17% in the U.S. who reported a CTOR of 21% or higher! Festivals scored the best average e-mail CTOR (14%), while classes and workshops had the lowest (9%).

Copy & Design to Boost Click-to-Open Rates

Event marketers who want to improve CTOR can commit to a number of basic creative tactics. First, they can revisit layouts and make sure they direct recipients to a compelling and clear call-to-action. Then, copy should be relevant, personalized and spam-filter avoidant, running from a great subject line that entices opens to copy that wins clicks. Obviously, mobile-optimization is a must now that the majority of e-mails are opened on mobile devices. Note that the most effective e-mails today also include an engaging image. E-mail research has found that e-mail campaigns with imagery have a 42% higher CTOR than campaigns without images, for example. (Don’t forget to comply with CAN-SPAM opt-out and privacy regulations, of course.)

Target, Test, Automate, Integrate

As data brokers, we must remind that response is even more dependent on the quality of targeted opt-in e-mail data, whether house or rental lists, and use of professional software and database support for list segmentation, updating and permission management as well as results tracking, testing and analysis. Indeed, regardless of carefully crafted e-mail creative, results measurement and analytics are essential to a direct marketing basic: testing of creative, lists and targeting to find what works best. Automation of event updates and confirmation/thank-you e-mails has also proven its value in maximizing click-through rates and conversions/registrations. And, finally, e-mail gains the most reach as part of a consistently branded, multi-channel effort, leveraging social media’s e-mail list building strategies, for example, as well as the proven marketing power of direct mail. (Ask us about our Digital2Direct marketing program that matches postal and opt-in e-mail records to send targeted mail and e-mail to the same recipients.)

For more metrics from the new event e-mail benchmarking survey, get the free report at https://www.eventbrite.com/blog/academy/2017-event-email-benchmarking-report/

Innovative Media Tactics Offer Ideas for Growing 2017 Circulation

Helping circulation pros and media owners grow print and digital audiences with targeted direct mail and e-mail lists has been a long-time focus at AccuList USA, as seen by our many business publication and consumer publication clients.  But today’s challenges in reaching new subscribers, boosting event attendance and promoting content engagement require strategic innovation, and we would point to some great lessons in Editor & Publisher‘s annual feature “10 Newspapers That Do It Right,” which spotlights ideas for 2017 circulation, revenue and engagement growth with applications beyond the newspaper world. Below are just a few of the winning strategies highlighted.

Growth Formula Adds Print Frequency Flexibility to Smarter Retention

Editor & Publisher cites how the Albany Times Union grew its print subscription base by offering more frequency flexibility with a Thursday through Sunday and/or Sunday-only print delivery as primary options. “As consumers continue to downsize their subscriptions to fit into a busier and more digital audience, this change in tactics presented the consumer with flexibility,” Brad Hunt, circulation sales and marketing manager, explained to E&P. The strategy helped the paper secure an additional 5,067 new print starts versus the previous year. With lower frequency delivery options as the primary offer, kiosk and telemarketing vendors wrote an additional 3,907 subscriptions over the previous year, and digital efforts, such as e-mail and online, also secured 714 additional starts versus the previous year.  Then, by restricting discounted offers to 50% with limited exceptions through the year, the paper also countered the past deep introductory discounts that had created higher churn and/or downgrades rates. The paper further cut subscription churn by using data analysis of starts and stops to develop more efficient retention and engagement touch points. As a result, starts increased by 7% and stops decreased by 18%, giving the paper a net gain of more than 1,200 starts over stops for the year.

Unique Content and Multimedia Delivery Capture Audience and Ads

San Antonio’s Express-News is wooing subscribers and boosting ad revenue via multimedia publication of unique local content. For example, in October 2015, the paper launched a 48-page, all-color tabloid magazine, Spurs Nation, about its local NBA team, the Spurs. Full of original and exclusive reporting on the team (80,000 subscribers currently), the tabloid is inserted in the Sunday paper and sold on newsstands. Four months after the magazine launched, a half-hour “Spurs Nation” television show debuted on the local NBC affiliate. Plus, on game days, the paper began publishing a double-truck with a scouting report and feature story. Content was accessible on the paper’s premium subscriber website, ExpressNews.com, and on a niche site, SpursNation.com. So, in a single buy, advertisers can get magazine, newspaper, TV show and website ads. Plus, the paper added book publishing this past holiday season, with a Spurs Nation book about major moments in San Antonio basketball. The paper will replicate its winning formula when it launches a new series of daily historical articles, with ad sponsorship, leading up to celebration of the city’s 300th anniversary in 2018. There will be a companion book, covering the first 150 years of San Antonio’s history, and production of daily Tricentennial Minutes on local TV stations next year, too.

Social Media and Event Engagement Target Millennials

Hoping to woo millennials to its print, digital and mobile platforms, Singapore’s Straits Times decided to create Singapore’s first coffee festival to get its brand message to a younger crowd. Over the course of four days last June, the event hosted more than 100 vendors, ranging from cafes and coffee roasters to stalls selling books and home décor. “We wanted to target a millennial crowd in particular, and much of the publicity was specifically created for maximum impact on social media,” Managing Editor Fiona Chan told Editor & Publisher. Since the goal was to get millennials engaged with the publication, the paper’s designated Reading Room at the festival gave guests the chance to interact with reporters, columnists and editors at the Times through a series of hour-long Q&A sessions. “Readers are increasingly looking for more than just commoditized news that they can get for free anywhere. What they want is to engage with journalists and newsmakers, to ask specific questions about the issues that interest them and to obtain detailed answers,” Chan advised. By the end of the festival, the total number of guests was twice the turnout originally expected, so the paper plans on bringing back the event this year at a larger location to accommodate a bigger crowd and more sponsors.

For more ideas from the article, read http://www.editorandpublisher.com/feature/10-newspapers-that-do-it-right-2017-achieving-growth-in-circulation-revenue-and-engagement/