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Are You Ready to Join the AccuList USA Team?
Are you looking for a rewarding job or affiliation with an established leader in the direct marketing industry? AccuList USA® is a great place to learn and develop your career. Leadership and entrepreneurialism are encouraged at every level of the organization.
We are opening new offices nationwide, have locations in Southern California and Florida, and offer competitive benefits. If you have what it takes, we may even let you work at home or have your own office.
Accelerate your career with a proven leader ... AccuList USA.
If you feel you are qualified for one of the positions or opportunities below, please contact us as directed in the posting. We look forward to hearing from you!
Open Positions
Sales
Administrative and Bookkeeping
List and Insert Media Manager
Scope:
Secures and manages direct marketing contact files and insert media (including package inserts, blow-ins, ride-alongs, statement stuffers, etc.) for AccuList USA® and executes the marketing, rental, exchange, and sales for their owners, assuring that the owners’ agreements with AccuList USA are followed correctly and that all transactions are beneficial and profitable for all parties. This position reports to the Director of List Management, or his designate.
Qualifications:
Must be familiar with both B2B and B2C response lists and insert media programs, and have extensive direct marketing industry contacts based on 5 or more years of management or brokerage experience. If you have established accounts that can follow you and represent at least $1,000,000 in annual billings, then we should talk immediately. Compensation is negotiable. If you have what it takes, you may work at home.
Contact Information:
Please forward resume and cover letter to David Kanter, President/CEO by fax at (805) 644-1659 or via e-mail at david@acculistusa.com or please call David directly at (805) 644-1966 X107. AccuList USA is located at 1891 Goodyear Avenue, Suite 622, Ventura, California 93003-6431
List Broker (Senior Account Executive)
Scope:
Develop new AccuList USA B to B and B to C list brokerage, list management, and direct marketing related services business. Provide AccuList USA’s direct marketing clients with the most effective possible marketing, production and consulting services in order to assure that our clients receive the most valid and reliable contact names, analytic services, list processing services, print and mail services, and internet marketing services that will maximize the probability of success of their direct marketing projects and campaigns. Develop and maintain positive client relationships through exceptional service.
Qualifications:
Must be familiar with both B to B and C to B compiled and response lists and have extensive industry contacts based on 5 or more years of list brokerage experience. If you have established accounts that can follow you and represent at least $1,000,000 in fully commissionable compiled and response list annual billings business, then we should talk immediately. Compensation is negotiable.
Contact Information:
Please forward resume and cover letter to David Kanter, President/CEO by fax at (805) 644-1659 or via e-mail at david@acculistusa.com or please call David directly at (805) 644-1966 X107. AccuList USA is located at 1891 Goodyear Avenue, Suite 622, Ventura, California 93003-6431
Bookkeeper/Office Manager
Scope:
Candidate will perform various accounting functions and have direct responsibility for operation of general office including administrative and clerical disciplines. We are looking for someone who wants to take ownership of responsibilities and want to be part of our growing direct marketing team. This position reports directly to the Owner/President or his designate.
JOB RESPONSIBILITIES
Supervisory Responsibilities
- Functions as company’s Chief Financial Officer
- Oversee operations of general office including physical plant and equipment
- Supervise contractors
- Assists team members with assigned duties including phones and project management
- Supports President/Owner as a “right hand person.”
- Coordinates daily activities with team members to insure that specified deadlines are met
- Provides on-the-job training and development to team members as required
- Performs other duties as assigned.
Finance Responsibilities
- Accounts Receivable
- Accounts Payable
- General Ledger
- Journal Entries
- Inventory
- Bank Reconciliation
- Collections
- Weekly, Month-End, and Quarterly reporting including customized reports
- Calculates applicable sales tax
- Facilitates credit card sales transactions
- Assists with preparation of quarterly sales tax and annual property tax returns
- Keeps track of profit sharing, royalties, and commissions
- Compiles payroll information from weekly timesheets and reports same to Paychex or another entity.
- Ascertains vendor pre-payment requirements or terms
- Negotiates with vendor for waiver of pre-payment in lieu of letter of guarantee or reciprocal payment terms
- Generate pro-forma invoices
- Does credit, background, and reference checks
- Sends “approved” pre-payment checks to vendors
- Verifies receipt of client’s pre-payment check with project management and sales person
- Calls vendor to verify receipt of pre-payment and release of order
- Performs other duties as assigned.
Office Manager Responsibilities
- Serves as the President’s designated liaison person for all “approved” vendors
- Makes sure that office is clean and orderly.
- Familiar with human resources issues including state law and company policies
- Maintains current inventory of equipment, software, and supplies for the California,Florida, and New York offices.
- Orders supplies and equipment
- Makes travel and hotel arrangements
- Orders trade show equipment and services
- Maintains postal meter
- Maintains correspondence and electronic files
- Performs other duties as assigned.
Qualifications:
Ideal candidate should possess a minimum of 5 years recent experience with both accounting and office management. Must have strong accounting experience with A/P, A/R, G/L, J/E, Inventory, Bank Reconciliation, Weekly, Month-End, and Quarterly Reporting, Sales Tax preparation, and Collections. Bookkeeping through trial balance with an understanding of payroll is crucial. Candidate must be proficient with Access, Excel, PSS, and Quickbooks Premier. Working experience with databases is a plus. Qualified candidates must have excellent communication skills, be detail oriented, and accurate with strong follow-through. Must be bondable and strong references are required.
Contact Information:
Please forward resume and cover letter to David Kanter, President/CEO by fax at (805) 644-1659 or via e-mail at david@acculistusa.com or please call David directly at (805) 644-1966 X107. AccuList USA is located at 1891 Goodyear Avenue, Suite 622, Ventura, California 93003-6431
Project/Traffic Manager
Scope
Supports the Business Development Manager and other AccuList USA sales team members by managing the AccuList USA order procurement and fulfillment process. Directs the steps in the process by initiating, coordinating, reporting and verifying the communication and production activities of the client, vendor(s), and AccuList USA sales representatives.
Job Responsibilities
- Utilizes List Trak to write standard list, insert media, print production, direct mail, or value-added services orders based on specific written instructions and criteria from the Business Development Manager or other sales team members.
- Contacts vendors for information on lists, insert media, print production, direct mail, or other value-added services to supply quotes to clients or prospects.
- Contacts list or insert media managers or owners of same to determine available counts, usage, recency and costs for specified lists or programs.
- Reviews the details of the orders and project management instructions submitted by the Business Development Manager or sales executive for processing.
- Sends information to the client for approval and action.
- Receives approvals and change orders from the client.
- Makes changes to orders based on client changes.
- Forwards approved orders to selected vendors.
- Sends client mail pieces, insert media, or PDFS of same to list manager, insert media manager, list owner, or program owner for approval of list or insert media orders.
- Contacts client and vendor to verify order accuracy and completeness and accuracy of order variables and acceptance of “wanted by” or availability of specific program dates.
- Verifies that all information on "Order Confirmations" is correct and takes necessary action with vendors to correct incorrect information.
- Coordinates order progress with client by means of the Order Status Report (OSR), phone and e-mail, and with the vendor by means of phone and e-mail.
- Verifies that order progress is accurate and on time.
- Ascertains vendor terms or pre-payment requirements.
- Negotiates with list managers for letter of guarantee (LOG), Guarantee of Payment (GOP) vs. pre-payment.
- Develops pro-forma invoice of order costs and informs AccuList controller.
- Secures approval of proforma client list order costs from Business Development Manager or sales executives after receipt of list owner approval and counts.
- Sends counts, proforma invoice, and pre-payment requests to client.
- Verifies client’s receipt and understanding of counts, costs and pre-payment requirements.
- Verifies receipt of client’s pre-payment check or credit card approval with AccuList controller.
- Sends copies of proforma invoice to AccuList accounting department and requests check to be issued for pre-payment.
- Calls list manager to verify receipt of pre-payment check or credit card number and release from accounting of list order for continued processing.
- Develops cover letter and instructions for the List Rental Agreement (LRA) and other necessary agreements requiring signature and transmits those to the client.
- Contacts client to determine receipt and understanding of LRA or other information and determines when AccuList will receive the signed agreement.
- Receives signed LRA from client, develops cover letter and forwards both to the list manager.
- Contacts list manager to verify receipt of client signed LRA.
- Determines from list manager if “wanted by” date is feasible.
- Coordinates with list manager and client to negotiate the best available “wanted by date”.
- Coordinates with list manager, along with computer house or lettershop vendor to secure and transmit signed list owner processing approval agreements.
- Coordinates information and LRA documents with list managers and clients regarding list managers’ requests for reciprocal rental agreements with the client organizations.
- Provides primary back-up to the Receptionist by covering the phones when the Receptionist is at lunch, on break or out of the office.
- Performs other duties as assigned.
Contact Information:
Please forward resume and cover letter to David Kanter, President/CEO by fax at (805) 644-1659 or via e-mail at david@acculistusa.com or please call David directly at (805) 644-1966 X107. AccuList USA is located at 1891 Goodyear Avenue, Suite 622, Ventura, California 93003-6431
Administrative Assistant/Office Manager
Scope
Candidate will perform various accounting functions and have responsibility for operation of general office including administrative and clerical disciplines. Candidate will also provide sales support. We are looking for someone who wants to take ownership of responsibilities and want to be part of our growing direct marketing team. This position reports directly to the Owner/President or his designates.
Finance Responsibilities
- Accounts Receivable
- Collections
- Facilitates credit card sales transactions
- Runs credit reports
- Ascertains vendor pre-payment requirements or terms
- Negotiates with vendor for waiver of pre-payment in lieu of letter of guarantee or reciprocal payment terms.
- Generates pro-forma invoices
- Verifies receipt of client’s pre-payment check with project management and sales person.
- Make deposits to bank
- Post payments to List Trak and Quick Books
- Accounts Payable
- Manage the company’s operating expenses.
- Handle billing discrepancies
- Sends "approved" pre-payment checks to vendors
- Calls vendor to verify receipt of pre-payment and release of order.
- Produce royalty checks twice a month to our managed list owners
- Produce brokerage checks to list owners twice a month
- Produce Alvion or Blue Hill Service Bureau checks once a month
- Overnight checks to vendors for pre-payment of orders
- Creates invoices in Quick Books to post against commission checks from vendors such as Synergy or Demographic Research Company
- Pay CAS for Turbo (online) sales once per month
- Produce reimbursement checks to employees
- Bank Reconciliation
- Company Credit Cards
- Weekly, Month-End and quarterly reports including customized reports from List Trak and Quick Books
- American Express Merchant Account – applies debits and credits to Quick Books
- VeriSign (Paypal) Account – apply debits and credits to Quick Books
General Duties
- Assists team members with assigned duties, including phones, outbound telemarketing, filing, and mail.
- Coordinates daily activities with team members to insure that specified deadlines are met.
- Performs other duties as required.
Project Manager/Sales Support Responsibilities
- Utilizes List Trak to write standard list, insert media, print production, and direct mail orders based on specific written instructions and criteria from the sales team members.
- Contacts vendors for information on lists, insert media, internet marketing services, print production, and direct mail, to supply quotes to clients or prospects.
- Contacts list or insert media managers or owners of same to determine available counts, usage, recency and costs for specified lists or programs.
- Reviews the details of the orders and project management instructions submitted by sales team.
- Sends information to the client for approval and action.
- Receives approvals and change orders from the client.
- Makes changes to orders based on client changes.
- Forwards approved orders to selected vendors.
- Sends client mail pieces, insert media, or PDFS of same to list manager, insert media manager, list owner, or program owner for approval of list or insert media orders.
- Contact client and vendor to verify order accuracy and completeness and accuracy of order variables and acceptance of “wanted by” or availability of specific program dates.
- Verifies that all information on “Order Confirmations” is correct and takes necessary action with vendors to correct incorrect information.
- Coordinates order progress with client by means of the Order Status Report (OSR), phone and email, and with the vendor by means of phone and e-mail.
- Verifies that order progress is accurate and on time
- Ascertains vendor terms or pre-payment requirements.
- Negotiates with list managers for letter of guarantee (LOG), Guarantee of Payment (GOP) vs. pre-payment
- Develops pro-forma invoice of order costs and informs project manager and sales person.
- Secures approval of proforma client list order costs from AE after receipt of list owner approval and counts.
- Sends counts, proforma invoice, and pre—payment requests to client.
- Verifies client’s receipt and understanding of counts, costs and pre-payment requirements.
- Verifies receipt of client’s pre-payment check or credit card approval with AccuList bookkeeper.
- Sends copies of proforma invoice to bookkeeper and requests check to be issued for pre-payment.
- Calls list manager to verify receipt of pre-payment check or credit card number and release from accounting of list order for continued processing.
- Develops cover letter and instructions for the List Rental Agreement (LRA) and other necessary agreements requiring signature and transmits those to the client.
- Contacts client to determine receipt and understanding of LRA or other information and determines when AccuList will receive the signed agreement.
- Receives signed LRA from client, develops cover letter and forwards both to the list manager
- Contact list manager to verify receipt of client signed LRA
- Confirms with list manager “wanted by” date is feasible
- Coordinates with list manager along with computer house or letter shop vendor to secure and transmit signed list owner processing approval agreements.
- Coordinates information and LRA documents with list managers and clients regarding list managers’ requests for reciprocal rental agreements with the client organizations.
- Utilize List Trak to assist sales and project management staff with invoicing all standard list, insert media, print production, direct mail orders.
Office Manager Responsibilities
- Serves as the President’s designated liaison person for all “approved” vendors
- Makes sure that office is clean and orderly
- Familiar with human resources issues including state and federal law, company policies, and benefits
- Maintains current inventory of equipment, software, and supplies for the California and Florida offices
- Orders supplies and equipment
- Makes travel and hotel arrangements
- Orders trade show equipment and services
- Maintains postal meter
- Maintains correspondence and electronic files
- Responsible for inbound and outbound U.S. mail
- Responsible for screening calls to President and staff
- Performs other duties as assigned
Qualifications
Ideal candidate should possess a minimum of 2 years recent experience with both bookkeeping and project management. Must have some accounting experience with A/P, A/R, Bank Reconciliation, Weekly, Month-End, and Quarterly Reporting, Sales Tax preparation, and Collections. Candidate must be proficient with Microsoft Office, List Trak, and Quick Books. Working experience with databases is a plus. Qualified candidates must have excellent communication skills, be detail oriented, and accurate with strong follow-through. Must be bondable and strong references are required.
Contact Information:
Please forward resume and cover letter to David Kanter, President/CEO by fax at (805) 644-1659 or via e-mail at david@acculistusa.com or please call David directly at (805) 644-1966 X107. AccuList USA is located at 1891 Goodyear Avenue, Suite 622, Ventura, California 93003-6431
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